Winter/Spring 2021-2022 Application Cycle

Although assistance with research is available through Maine Medical Center Research Institute, MMC Institute for Teaching Excellence and the BBCH Scholarship Academy; protected time continues to remain an expressed need of many clinician scholars to accomplish their scholarship goals. In addition, faculty mentorship of Pediatrics and Internal Medicine-Pediatrics residents is critical to the successful completion of resident scholarship requirements during the three or four years of residency. To address these needs, we have started a pilot initiative called the BBCH Faculty-Resident Scholarship Program. This program will support up to 0.1 FTE of protected time for up to 9 faculty members at a time to work with residents on a scholarly project. The expectation of program participation is regional or national dissemination of products of scholarship within 2 years of start of participation.

Frequently Asked Questions

Who is eligible to apply?

MMP Physicians with a Tufts Faculty Appointment who are working with a Pediatric or Internal Medicine-Pediatrics resident on a scholarship project (research, quality improvement, education, and advocacy) are eligible to apply. The project must involve a resident in substantial contributions to project design; the acquisition, analysis, or interpretation of data; and the drafting, revising, and final approval of the presentation or publication. Participation of a TUSM medical student is optional, but encouraged. BBCH Scholarship Academy members are encouraged to apply.

What do successful applicants get?

Successful applicants will receive 0.1 FTE for 12 months following IRB-approval of their project. This time will be used to work with a resident to implement and analyze the results of a project that will result in scholarly output (an abstract, presentation, or workshop presented at a regional or national meeting and/or peer reviewed paper) within two years. It is up to the scholar and their Division Leadership to determine the faculty’s schedule of clinical and scholarship time. If faculty members want to work together on a project, 0.05 FTE for two scholars may be awarded for a total of 0.1 FTE per project.

How are applications reviewed and selected?

Following an initial screening of the Letter of Intent by Pediatric Department and Pediatric Residency leadership, applications will be scored by the BBCH Scholarship Academy Steering Committee and MMC Pediatric Residency Scholarship Rotation leader. The scoring will be guided by a rubric for evaluation and applicants that receive top scores will be selected for this program.

Successful applications will have the following characteristics:

  • Faculty will have a demonstrated expertise in the area of the proposed project
  • One or more resident(s) will be co-investigator(s) in the project
  • The proposed project will be well-designed and feasible
  • The proposed project will align with one or more of our priority areas in Children’s Health:
    • Care team wellbeing
    • Care team training & support
    • Care coordination & connections
    • Patient care – inpatient and/or outpatient
    • Community & environmental health
  • The proposed project will be focused enough to produce a scholarly product (abstract, curriculum, workshop, eLearning module, manuscript, etc.) for regional or national dissemination within 2 years of start of program award

What will be required of me during program participation?

For continued award of 0.1 FTE throughout the 12-month period of award:

  • Mentor participates in two meetings with FRSP leadership during the course of the 12 months to report on their mentor-mentee relationship, their progress toward goals/timeline, and to receive support for their project success
  • Mentor supports the mentee presentation at and attends the semiannual Faculty-Resident presentations to a group composed of members of the MMC Pediatric Residency Scholarship Oversight Committee and the BBCH Scholarship Academy Steering Committee
  • Mentor presents at one BBCH Scholarship Academy Work-in-Progress meeting
  • Mentor attends educational offerings that support the project (including other BBCH SA WIP meetings and  BBCH Scholarship Academy Lunch & Learns on Vimeo)
  • In addition to any other products of scholarship, the mentor and mentee dyad submit an abstract to the annual Maine Medical Center Research Institute Lambrew Research Retreat – MMCRI
  • Mentor responds to annual questionnaires and surveys regarding scholarship at the BBCH, including at the end of the funding year
  • Mentor enters presentations, publications, and extramural funding that arise from the supported project into the scholarship tracking tool found at BBCH Children’s Health Scholarship – Smartsheet.com

What support will I have during program participation?

Participants will have access to support from the FRSP leadership (the Director of the BBCH Scholarship Academy and the Coordinator of the BBCH Scholarship Academy) as well as the MMC Pediatric Residency Scholarship Oversight Committee and the BBCH Scholarship Academy Steering Committee.

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FRSP Application Process Timeline

November 2021 1:1 sessions are available to refine your project ideas for the Letter of Intent. Please email SGabrielso@mmc.org to make a request.

December 1st 2021 5:00 pm: Letter of Intent Submission Deadline Please see below guidance for drafting your letter of intent in the specific aims page format. Please email SGabrielso@mmc.org your letter of intent by the due date. Applicants will be notified by December 15th whether or not they are requested to submit a full application.

December 16th 2021 – January 15th 2022 1:1 sessions are available for applicants asked to submit a full application. Please email SGabrielso@mmc.org to make a request.

February 11th 2022 5:00pm: Full Application Submission Deadline Please see below guidance for drafting and compiling your application materials. Please email SGabrielso@mmc.org your application materials by the due date. Applicants will be notified by March 11th of acceptance or rejection. MaineHealth IRB approval is required before start of 0.1 FTE award.

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FRSP Letter of Intent Guidance

Please clearly and concisely outline your Letter of Intent in a one-page Specific Aims page with the below outlined sections. Please reach out to Pediatric Research Navigator and Coordinator of the BBCH Scholarship Academy, Sarah Gabrielson (sgabrielso@mmc.org) for extra guidance and examples of a Specific Aims page including how to write goals and aims. Please email your Letter of Intent to Sarah on or before December 1st, 2021.

Formatting requirements: maximum 1 page, no smaller than 11-point font, narrow margins okay, please submit as word or pdf document with title “FRSP LOI [First Initial & Last Name of Applicant]”

INTRODUCTION

Identify an important problem

  • Hook us with your first sentence
  • Describe the problem
  • Identify the gap in current knowledge

Introduce your project

  • Tell us why there is a critical need for your work
  • Define the consequences for not addressing the problem
  • Suggests a project to fill the gap in knowledge

APPROACH

Define your project

  • State your long term goal
  • Define your objective and the project design (and, if research, your central hypothesis)

Propose 1-2 specific aims

  • *Make sure that your aims do not depend on one another for success
  • *Format each aim in bold text (followed by a hypothesis, if research)
  • For each specific aim:
    • Describe the who, what, where, and when (including sample size, if research) needed to accomplish each aim
    • Include a plan for data collection, management, and analysis

IMPACT

Anticipate the impact of the project

  • Describe the likely impact of your project on the problem, the field, and future research
  • Describe the contribution of this project on your career development (and, if a mentee has already been identified, the contribution of this project on your mentee’s career development)

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FRSP Full Application Guidance

Please reach out to Pediatric Research Navigator and Coordinator of the BBCH Scholarship Academy, Sarah Gabrielson (sgabrielso@mmc.org) for additional guidance. Please email all of the below outlined application materials to Sarah on or before February 11th, 2022.

Formatting requirements: no smaller than 11-point font, narrow margins okay, please submit each doc as a word or pdf with title “FRSP [Section Title] [First Initial & Last Name of Applicant]”

Specific Aims Page (1 page maximum)

You may resubmit your Letter of Intent or take the opportunity to revise the language to fit your fully developed project.

Project Proposal (No page limit, but please be concise)

  • If your project is research that has received IRB approval, please submit your approved project proposal/protocol along with your Maine Medical Center/MaineHealth Institutional Review Board approval letter. If you will be seeking IRB approval following the submission of your FRSP application materials, please submit a project proposal referring to the guidance offered by the MMC/MH IRB for research studies that would be reviewed under the exempt status: RES-G-003-Rev-0-Protocol-Guidance-Document-Exempt-Projects.pdf (mmcri.org)
  • If your project is not research (including quality improvement, project evaluation, and advocacy) and you have received a Research Determination from the MMC/MH IRB, please submit your project summary and MMC/MH IRB letter deeming your project Not Human Subjects Research. If you will be submitting a research determination following submission of your FRSP application materials, please email Pediatric Research Navigator and Coordinator of the BBCH Scholarship Academy, Sarah Gabrielson (sgabrielso@mmc.org) for guidance on project summary elements.

Mentorship Agreement & Project Timeline (No page limit, but please be concise)

Pediatric Research Navigator and Coordinator of the BBCH Scholarship Academy, Sarah Gabrielson (sgabrielso@mmc.org), will email individuals requested to submit a full application the agreement & form to complete as a Word document.

Letter of Support

Please provide a letter of support from the applicant’s division director indicating support for release from 0.1 FTE of clinical duties. Please indicate a plan for the clinical coverage that allows for the applicant’s participation in the FRSP. Please submit on division letterhead.

Tufts-Formatted Curriculum Vitae

Please follow the Tufts-Formatted CV template available on the MMC Institute for Teaching Excellence Admin Support Resources website: https://www.mitemmc.org/academic-promotion/admin-support-resources/

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Please email Pediatric Research Navigator and Coordinator of the BBCH Scholarship Academy, Sarah Gabrielson (sgabrielso@mmc.org) with any questions about the BBCH Faculty-Resident Scholarship Program.